Troop 31 Med Forms Instructions, Links to BSA Forms, and Troop Policies

Troop 31 Med Form Instructions

Boy Scouts must have current health forms on file, updated annually, to participate in BSA outings and camps. To get started, fill out Parts A & B for your scout and any parent or guardian that plans to participate in outings or activities with the troop. Please submit three (3) copies of health forms to the Med Forms Chair. You can find pdf versions of the forms here:

Health Forms A and B (Links to BSA Forms)

A scout takes these forms with him to service events, camps, hikes, etc. – any outing besides our regular weekly meeting. We recommend that you save this filled-out pdf form in a folder on your computer, as it will save you time in the future. The form must be resubmitted annually and most information doesn’t change from year to year. Troop 31’s information is as follows:

Unit Leader: Lanny Forrest
Council Name: Pacific Skyline
Unit Number: Troop 31

Please scan or photocopy your health insurance card (both sides) and include with your health form (as noted on Form A).

We recommend NOT including your social security number on the form.

When filling out the form electronically, Acrobat will automatically populate the Emergency Contact field (on the side) with your Home Phone Number. There is no way to over-ride this feature. If you wish to use your mobile or some other number in this field, please white-out over the printed form and hand-write in the preferred phone number.

At the bottom of form A there is a place to list medications that your child may take, even if only on occasion (example Tylenol, Benedryl, vitamins). This section is mostly important for summer camp.  An example of how to fill it out is below. Remember to sign in the appropriate place for authorization.

Medication: Tylenol (Acetaminophen)
Strength: 500mg
Frequency: every 6 hours
Approximate date started: only if needed
Reason for medication: pain, headache, or fever

If you do not list medications you need not sign for A, but everyone must sign form B. The scout and the parent or guardian needs to sign the scout’s form B.
Form C is only needed for trips longer than 72 hours. For most scouts these forms will only be required for summer camp. The form is filled out by your physician and is valid until the end of the same month in the following year. For example, a physical performed on June 12, 2012 is valid through June 30, 2013.  Print out form C from the link before and bring to your annual physical and have it filled out by your doctor.  Form C can be found at the end of this document:

Health Forms A, B and C (Links to All BSA Med Forms)

Troop 31 Med Forms Policy

1. Outing Leaders should remind all attending the outing (scouts and adults) to bring their med forms with them (only forms A & B needed for outings less than 72 hours).

2. Outing Leaders should e-mail scout attendance roster to med forms chairs 2-3 days prior to event. Med forms chairs will provide a roster with emergency contact information and high-level med. alerts.

3. At start of event, Outing Leader should verify that each scout has brought his med forms with him, by putting a check next to his name on the attendance roster provided. If there is an allergy or other alert on the roster, please review relevant section of med form to be prepared.

NOTE: If the scout has forgotten their med forms, it is at the discretion of the outing leader whether to: 1) have the scout miss the event; 2) contact parents to advise; or 3) allow scout to attend without his med forms. The decision should be based on the high-level information given on the official roster as well as the type of activity (ie. local service event vs. and overnight camping trip or 10-mile hike).

4. For non-overnight outings, the Outing Leader may either:

a) request that all scouts keep their med forms within reach; for example, in secure pocket of clothing or backpack (this is preferred and the least complicated option), or

b) collect med forms from scouts. If collecting forms, all forms must be kept in a secure folder or location, available for the duration of the event, and never accessible to anyone besides the outing leader -- this is essential to ensure the privacy of medical, personal and identity information contained in these forms. It is the responsibility of the Outing Leader to return collected forms to all participants at the end of the event.

Your Med/Health Forms Chairs,