Troop 31 Med Form Instructions

Boy Scouts must have current health forms on file, updated annually, to participate in BSA outings and camps, including daytime service events, Eagle projects and fundraising activities.

To get started, download the latest health form from the BSA website and save to your local computer: Health Forms A and B.

Next, open the file using Adobe Acrobat. Acrobat Reader is a free download from AdobeŐs website: http://get.adobe.com/reader/.

Then, complete forms A&B for all family members that will participate in scouting events. A photocopy of both sides of your health insurance card is a required part of form B. A sample filled-out form, with council name and scoutmaster contact information, is on our website for your reference.

Note: Form C, filled out by your physician, will be needed for summer camp or any trip lasting 72-hours or longer. The form is good for 12 months. If completed by your physician this July, it will be good until June 31 of the following year. The complete form with section C can be downloaded here: Health Forms A, B and C.

Save these files for use in future years. You may only need to update one or two fields, reprint and sign.

Lastly, submit three (3) copies of health forms to the Med Forms Chair. Unfortunately, we cannot receive or store the files digitally due to HIPAA laws. Once the form has been reviewed, one copy will be returned to you. Store this somewhere safe, such as with your scoutŐs bolo tie, first aid kit, and other scout supplies. The form should accompany your scout on all hikes and outings.

 

Troop 31 Med Form Policy

1. Outing Leaders should remind all attending the outing (scouts and adults) to bring their med forms with them (only forms A & B needed for outings less than 72 hours).


2. Outing Leaders should e-mail scout attendance roster to med forms chairs 2-3 days prior to event. Med forms chairs will provide a roster with emergency contact information and high-level med. alerts.

3. At start of event, Outing Leader should verify that each scout has brought his med forms with him, by putting a check next to his name on the attendance roster provided. If there is an allergy or other alert on the roster, please review relevant section of med form to be prepared.
NOTE: If the scout has forgotten their med forms, it is at the discretion of the outing leader whether to: 1) have the scout miss the event; 2) contact parents to advise; or 3) allow scout to attend without his med forms. The decision should be based on the high-level information given on the official roster as well as the type of activity (ie. local service event vs. and overnight camping trip or 10-mile hike).

4. For non-overnight outings, the Outing Leader may either:
a) request that all scouts keep their med forms within reach; for example, in secure pocket of clothing or backpack (this is preferred and the least complicated option), or

b) collect med forms from scouts. If collecting forms, all forms must be kept in a secure folder or location, available for the duration of the event, and never accessible to anyone besides the outing leader -- this is essential to ensure the privacy of medical, personal and identity information contained in these forms. It is the responsibility of the Outing Leader to return collected

 

(updated 3-12-14)